FILE:  JHB

Cf:  DK

 

ACTIVITIES FUND MANAGEMENT

 

 

It shall be the policy of the Grant Parish School Board that monies of all school-sponsored student organizations be deposited with the school's accounts in the principal's office daily.  The treasurer of the organization shall be issued a receipt for each deposit, and he/she shall keep a record of the organization's account including all deposits and disbursements.  Proper accounting of all school activity, organizational or other funds shall be in accordance with procedures outlined by the Superintendent.

 

The Superintendent or his/her designee shall be responsible for exercising control over all fund raising activities.  He/she or his/her designee shall establish and maintain administrative regulations governing all school related fund raising activities.  Such activities shall be continually monitored to assure proper management of all funds.  The system of accounting for school monies shall be in conformity with the system of accounting recommended by the Board and other appropriate authorities.

 

Officers of the affected school-sponsored organization, the sponsor of that organization, and the principal shall jointly determine use of such funds.

 

Guidelines for raising funds by students are:

 

1.

All fundraisers shall be approved by the Fundraising Committee.

 

2.

At-school fundraisers such as barbecues, gumbos, carnivals, etc. shall be encouraged.

 

3.

No door-to-door selling shall be allowed.

 

4.

All requests for fundraisers shall be submitted to the Fundraising Committee, in writing, a month in advance, stating the fundraising activity and how the money raised will be used.

 

5.

Elementary students shall not be required to sell in order to participate in clubs, athletics, trips, etc.

 

6.

High School students - It shall be at the discretion of the school sponsor if students who are to participate in clubs, athletics, trips, etc. will all be required to sell.

 

7.

Non-school groups shall not be allowed to bring candy or merchandise to school to sell.

 

 

Ref:   La. Rev. Stat. Ann. ยงยง17:81, 51:224

Board minutes, 5-4-95

 

Grant Parish School Board