FILE:  DJD

Cf:  BBBE

 

EXPENSE REIMBURSEMENT

 

 

The Grant Parish School Board shall reimburse employees and School Board members for expenses incurred while on official Board business, within budgetary limitations.  Travel expenses shall be limited to those expenses necessarily incurred by employees or Board members in the performance of official responsibilities as may be authorized by the School Board.  Only actual expenses incurred as evidenced by the submission of a statement of expenses, accompanied by proper supporting receipts, shall be reimbursed. Out-of-state travel shall be granted by the Superintendent as he/she deems necessary.

 

All employees who use their private vehicles for official Board business shall be required to carry liability insurance in an amount set by the Board to be eligible for reimbursement. When a private vehicle is used, mileage shall be reimbursed based on the Board approved rate.  In no case shall an employee be allowed mileage or transportation reimbursement when the employee has been gratuitously transported by another person.

 

Any employee or Board member who submits a false or fraudulent travel claim shall be subject to disciplinary action and the Board shall be entitled to restitution in full compliance with statutory provisions.

 

REIMBURSEMENT GUIDELINES

 

Reimbursement of expenses to School Board members and employees while on official School Board business shall be in accordance with applicable regulations enumerated in the State Travel Guide, as amended, maintained by the Office of State Travel within the Louisiana Division of Administration.  Where approval is required by the state regulations, the Superintendent shall be authorized by the School Board to make such determinations.  Forms utilized for reporting travel and requesting reimbursement shall be developed and maintained by the Superintendent and/or staff and submitted to designated personnel for review and payment.

 

Revised:  March, 1995

Revised:  August, 2002

 

 

Ref:   La. Rev. Stat. Ann. §§17:56, 32:861, 32:862, 32:863, 32:863.1, 32:900

Board minutes, 6-4-02

 

Grant Parish School Board