FILE:  DJC

Cf:  GBA, GBAA

 

PAYROLL PROCEDURES

 

 

Salaries for professional personnel shall be paid according to the salary schedule established by the State plus added increments approved by the Grant Parish School Board.  All other employees shall be paid according to a salary schedule formulated by the Board. Such a schedule shall take into consideration skill level and years of experience. 

 

PAYDAY SCHEDULES

 

The salaries of all permanent employees shall be distributed over twelve (12) months, regardless of whether they work 9, 10, 11 or 12 months.  The pay period for regular employees shall be the first working day of each calendar month to the last day of the calendar month.  Payroll shall be issued in twelve (12) equal installments, and distributed on the twenty-fifth (25th) day of each month, unless the 25th falls on a Saturday, Sunday, or holiday.  If a pay day falls on or during a school holiday or weekend, employees shall receive their pay on the work day preceding the holiday or weekend, or when state funding is released.   Employees who join the school system during the school year shall have their salaries pro-rated accordingly. 

 

Effective January 1, 2001, all Board-hired employees hired shall receive payment by direct deposit.  Employees shall have their payment credited directly to their bank account on the scheduled payday. It is the employee's responsibility to complete the Authorization for Electronic Deposit form, attach a voided check, or deposit slip, and/or provide any other needed deposit information to the payroll department.  The employee shall immediately notify the payroll department of any changes in account status.  Only checking accounts from approved financial institutions shall be accepted for direct deposit.  Instead of a pay stub, the employee will receive a notice of deposit that has the normal payroll information on it (i.e. withholding information, sick day balance, etc.). 

 

Effective March 1, 2011, all substitute employees shall receive payment by direct deposit.  Employees shall have their payment credited directly to their bank account on the scheduled payday.  It is the employee’s responsibility to complete the Authorization for Electronic Deposit form, attach a voided check, or deposit slip, and/or provide any other needed deposit information to the payroll department.  The employee shall immediately notify the payroll department of any changes in account status.  Only checking accounts from approved financial institutions shall be accepted for direct deposit.  Instead of a pay stub, the employee will receive a notice of deposit that has the normal payroll information on it.

 

Substitute payroll will be on the 15th of each month or the last work day preceding the 15th.  All documentation for substitute payroll must be received by the payroll department within three (3) days of the close of the prior month.

 

Stipends and miscellaneous payroll will be on the 10th of each month or the last work day preceding the 10th.  All documentation for miscellaneous payroll must be received by the payroll department within three (3) days of the close of the prior month.

 

Lost Checks/Incorrect Deposit Instructions

 

If a check was lost as a result of the employee failing to notify the central office of a change of address or other employee negligence, or lost by a postal system, the employee shall receive a replacement check within the next five (5) working days.  If there was an administrative error, the employee shall receive an immediate correction. 

 

TEACHERS SEPARATING

 

Teachers separating from the Grant Parish schools at the close of the school session may request in writing that they receive full payment for their services.   Otherwise, they shall continue to receive their payment on a monthly basis during June, July, and August.

 

Teachers separating from the school system during the school year shall receive payment in full for their services at the time of termination of services.

 

New policy:  November, 2008

Revised:  September, 2010

 

 

Ref:     La. Rev. Stat. Ann. §17:81

Board minutes, 11-4-08, 9-2-10, 3-1-11

 

Grant Parish School Board