THE OFFICIAL PROCEEDINGS OF THE GRANT PARISH SCHOOL

 BOARD OF THE PARISH OF GRANT, STATE OF LOUISIANA, TAKEN

AT A REGULAR MEETING HELD ON TUESDAY, JUNE 4, 2013.

 

                The Parish School Board of the Parish of Grant, State of Louisiana, met in its regular meeting place, the Grant Parish School Board Office, Colfax, Louisiana, in Regular Session, Tuesday June 4, 2013 at 6:00 o’clock P.M.

 

                There was present Mr. A.J. “Tony Lavespere, Mrs. Karen Layton, Mr. Eddie Baxley, Mr. Marvin DeLong, Mr. Terry Oliver, Mr. “Buddy” Pennison, Mr. A.D.  Futrell, and Mr. Randy Browning.

 

                Everyone was present.

 

                Mrs. Sheila S. Jackson, Secretary-Treasurer was also present.

 

                The Parish School Board of the Parish of Grant, State of Louisiana, was duly convened by Honorable A.D. Futrell, President of the Grant Parish School Board, who then stated that the Parish School Board was ready to transact any business which may come before the Board.

 

                Motion made by Mr. Lavespere, seconded by Mrs. Layton and unanimously approved the May 7, 2013 Regular Board Meeting Minutes.

 

                Motion by Mr. Pennison, seconded by Mrs. Layton and unanimously approved the May 20, 2013 Special Training Minutes.

 

                The Superintendent recognized Georgetown High School as a Bronze Medal Winner by the U.S. News Magazine for their Student Achievement Scores for the 2011-2012 school year.

 

                The Superintendent recognized the following schools Valedictorians and Salutatorians:

 

Georgetown High:

Valedictorian Brandy Whitlow

Salutatorian – Kristen Huntsberry

 

Grant High:

Valedictorians’- Olivia Barfield, Taylor Barrett, Sha’nel Bruins, Caitlyn Fontenot, Mitchell Pardue, Blaine Roussell, Daylan Senecal, Dakota Smith, and Austin Williams.

Salutatorian – Lacey David

 

Montgomery High:

Valedictorian: Hannah Jones

Salutatorian:  Kassie Brown

 

                The Superintendent recognized the All State Honors for Georgetown High School year of 2012 – 2013:

 

Composite Academic All State in cross country, girl’s basketball, and softball –

 

                Brandy Whitlow

Honorable Mention All State in girls' basketball - Savanah Lincecum and Tanner Maxwell

Honorable Mention All State in boys' basketball - Jace Sauce

1st team All State in softball - Savanah Lincecum, Tanner Maxwell, & Felicity Traylor

1st team All State in baseball - Treavor Curtis, Zach Lasyone, & Jace Sauce

Honorable Mention All State in baseball - Tyler Belcher & Caleb Lasyone

                Class C Coach of the Year in softball - Cindy Maxwell

 

                Mrs. Carolyn Lincecum, of Sandra Caston’s Horace Mann Ins. recognized Mrs. Lou Ann Edwards of Georgetown High School for perfect attendance for the month of April, 2013.

 

                The Transportation and Maintenance Committee will wait until the July meeting to discuss purchasing new buses after more information has been received. 

 

                The Committee also discussed getting quotes to re-slope and seed the green area that adjoins Grant Jr. High and Grant High School.

 

                Motion by Mr. DeLong, seconded by Browning and unanimously approved the budget revisions to include:

 

A.  Grant Jr. High Parishwide needs additional clerical salary and benefits, and lawn  care.

B.  Verda Parishwide – additional funds for maintenance supplies $8,000.00 – mainly for paint and wax.

C.  Verda District – recognize additional revenue from sale of Gaines and additional expense for new floors $6,210.

D.  South Grant District – recognize additional revenue collected this year over what was budgeted and apply it to new a/c in office -$10,400.00.

 

                Motion by Mr. DeLong, for the Finance Committee, seconded by Mr. Lavespere and unanimously approved  payment of invoice #108084 in the amount of $925.06 to Alliance Design Group, LLC. for services rendered to date at Montgomery High School.

 

                Motion made by Mr. DeLong, for the Finance Committee, seconded by Mr. Baxley and unanimously approved to deny payment of Application and Certificate #5 (REVISED) to Wyndham Contracting Group LLC. in the amount of $84,400.87 for services rendered at Montgomery High School and declare them in default of contract.

 

                Motion by Mr. DeLong, for the Finance Committee, seconded by Mr. Lavespere and unanimously approved Application and Certificate #8 to Phillip Mayo Construction, Inc. in the amount of $21,931.07 for services rendered at Verda Elementary.

 

                Motion by Mr. DeLong, for the Finance Committee, seconded by Mr. Lavespere and unanimously approved payment of invoice #10809, in the amount of $480.22 to Alliance Design Group, for services rendered at Verda Elementary.

 

                The following information concerns all of the construction updates:

 

Grant Jr. High:  The outside wall is 50% finished.  The drainage behind Grant Academy is in need of repair. 

Montgomery High:  The sub contractors and suppliers are not being paid.  The contractors are now in default.

Verda Elementary:  The work has been completed and the punch list is almost complete.  The Board and the Superintendent are very pleased with the work.

Grant High:  The asphalt is in place for the track.  They will be putting the athletic extra surface in place as soon as the asphalt has a little more time to set.

 

                Motion by Mr. DeLong, seconded by Mr. Baxley and unanimously approved the Preliminary 2013-2014 General Fund Budget for adoption at the July, 2013 board meeting.

 

                Motion by Mr. Browning, seconded by Mr. Lavespere and unanimously approved the 2013-2014 Preliminary Parishwide and District Budget for adoption at the July 2013 board meeting.

 

                Motion by Mr. Browning, seconded by Mr. Pennison and unanimously approved the 2013-2014 Preliminary Lunch Fund Operational Budget for adoption at the July, 2013 board meeting.

 

                Motion by Mr. Browning, seconded by Mrs. Layton and unanimously approved all other Preliminary Operational Budgets for the 2013-2014 school year for adoption at the July, 2013 board meeting.

                Motion by Mr. Lavespere, seconded by Mr. Pennison and unanimously approved Colfax Banking Company and Bank of Montgomery as fiscal agents for the Grant Parish School Board, with Colfax Banking Company as the official depository bank.

 

                Motion by Mr. Baxley, seconded by Mr. Pennison and unanimously approved Affiliated FM Insurance Company as the agent for our Boiler and Machinery Insurance.

 

                Motion by Mr. Oliver, seconded by Mr. Lavespere and unanimously approved Affiliated FM Insurance Company as our agent for Property Insurance.

 

                Motion by Mr. Baxley, seconded by Mr. Lavespere and unanimously approved a resolution calling for a millage renewal election for Saturday, October 19, 2013.

                Motion by Mr. Baxley, seconded by Mr. Pennison and unanimously approved Reduction in Force for bus drivers in the Transportation Department.

 

                The Board received for approval at the July, 2013 board meeting the following Student Handbooks and Faculty Handbooks:  South Grant Elementary, Pollock Elementary, Grant Jr. High, Verda Elementary, Montgomery High , Georgetown High, and Grant High School.

 

                The Board received copies of the following policies to be approved at the July Board Meeting:

 

ABCDA (Unexpired Term Fulfillment), AE (School Year), BBBC (Board Member Continuing Education), EGAA (Worker’s Compensation), ID (Curriculum), IDCA (Summer School), IDCC (Kindergarten), IDE (Co-Curricular Activities and Extracurricular Activities), IDG  (Adult Education),  IH (Academic Achievement), IHG (Credit Recovery), JB (Attendance), JBCF ( Unsafe School Choice), JDD (Suspension),

JGC (Student Health Services), JGCD (Administration of Medication), and JR (Student Records),

 

                Motion by Mr. Pennison, seconded by Mr. Browning and unanimously approved allowing the Superintendent to enter into an Interagency Agreement between Christus St. Francis Cabrini and Grant Parish School Board for the school based health clinics.

 

                `Motion by Mr. Browning, seconded by Mr. Lavespere and unanimously approved granting the Superintendent permission for approval to sign any and all documents for the Rapides Foundation to include a resolution for the STEM/CTE grant.

 

                Motion by Mr. Browning, seconded by Mrs. Layton and unanimously approved out-of-state travel for the Superintendent to attend the National Writing Project (NSU) Conference from June 24-26, 2013 in St, Louis Missouri (all expenses to be paid by the writing project).

 

                The Superintendent let the Board Members know that will be mailing out documents so that her evaluation can be completed at the July 2013 meeting. 

 

                The Superintendent also spoke of the Legislative updates.

 

                The 2013-2014 – 12 month Employee Calendar was given to the Board Members.

                Motion by Mr. Lavespere, seconded by Mr. Pennison and unanimously approved adjourning the board meeting.

                                                            s/A.D. Futrell

                                                                A.D. Futrell

                                                                            President

                                                            Grant Parish School Board

ATTEST:

 

______________________________

Sheila S. Jackson

Secretary-Treasurer

Grant Parish School Board