THE OFFICIAL PROCEEDINGS OF THE GRANT PARISH SCHOOL

 BOARD OF THE PARISH OF GRANT, STATE OF LOUISIANA, TAKEN

AT A REGULAR MEETING HELD ON TUESDAY, MARCH 12, 2013.

 

The Parish School Board of the Parish of Grant, State of Louisiana, met in its regular meeting place, the Grant Parish School Board Office, Colfax, Louisiana, in Regular Session, Tuesday March 12, 2013 at 6:00 o’clock P.M.

 

There was present Mr. Randy Browning, Mr. A.J. “Tony Lavespere, Mrs. Karen Layton, Mr. Eddie Baxley, Mr. Terry Oliver and Mr. A.D.  Futrell.

 

Mr. DeLong and Mr.Pennison were absent.

 

Mrs. Sheila S. Jackson, Secretary-Treasurer was also present.

 

The Parish School Board of the Parish of Grant, State of Louisiana, was duly convened by Honorable A.D. Futrell, President of the Grant Parish School Board, who then stated that the Parish School Board was ready to transact any business which may come before the Board.

 

Motion by Mr. Browning, seconded by Mr. Lavespere and unanimously approved the February 5, 2013 Regular Board Meeting Minutes.

               

Motion by Mrs. Layton, seconded by Mr. Lavespere and unanimously approved the February 18, 2013 Special Training Minutes.

 

The Transportation and Maintenance Committee had nothing to report.

 

Motion by Mr. Baxley, seconded by Mr. Browning and unanimously approved payment of invoice #10863 to Alliance Design Group, LLC. in the amount of $1,680.78 for services rendered at Verda Elementary.

 

Motion by Mr. Baxley, seconded by Mr. Lavespere and unanimously approved payment of Application & Certificate for Payment #6 to Phillip Mayo Construction, Inc., in the amount of $76,395.40 for services rendered at Verda Elementary.

 

Motion by Mr. Browning, seconded by Mr. Lavespere and unanimously approved payment of Application & Certificate for Payment #3 to Wyndham Construction Company, Inc.  There will be one check written in the amount of $62,000.00 for the metal building and the other check will be written for $51,096.75 for services rendered at Montgomery High School.

 

Motion by Mr. Browning, seconded by Mrs. Layton and unanimously approved payment of invoice dated 2-28-13 from Gordon’s Blacktopping Service, in the amount of $49,500.00 for installation of drainage system for the Grant High Track.

 

Motion by Mr. Lavespere, seconded by Mr. Browning and unanimously approved payment of invoice #108066 in the amount of $2,643.02 to Alliance Design Group LLC., for services rendered at Montgomery High School.

 

Motion by Mr. Baxley, seconded, seconded by Mr. Lavespere and unanimously awarded the bid for Montgomery Gaines Jr. High School buildings and approximately 3 acres of land to Dr. Lula B. Williams and Gaynelle M. Raybon. 

 

Motion by Mr. Browning, seconded by Mrs. Layton and unanimously approved rebidding the 17 acres of wooded area at Montgomery Gaines Jr. High with a minimum bid of $48,000.00 (80% of appraised value – per state law).

 

Motion by Mr. Browning, seconded by Mrs. Layton and unanimously approved the following budget revisions:

 

A.  Verda District - $15,000.00 for supplies and repair/maintenance

B.  Montgomery District - $4,000.00 for supplies and repair/maintenance

C.  South Grant District - $5,000.00 for supplies and repair/maintenance.

D.  Grant District - $15,000.00 for electrical work, additional maintenance supplies

E.  Pollock Parishwide - $5,000.00 for instructional supplies

F.  Grant Parishwide - $9,000.00 for graphing calculators

 

The construction updates are as follows:

 

Grant High Track– drainage is complete, the long jump and pole vault are being worked on this week and the asphalt will be laid soon.

 

Grant Jr. High– next week the ridge cap will be replaced to stop leaking.

 

Montgomery High:  the slab has been installed.  The metal building should be installed on the 18th of March.

 

Verda Elementary:  There is heat in the building and the floor will be completed soon.

 

Motion by Mrs. Layton, seconded by Mr. Lavespere and unanimously approved adopting the following policies received at the February Board Meeting:  EDBA (Responsibility for Vehicle Operation) and EDC (Student Transportation Safety Program).

 

The Board Members received policy KM (Visitors to the Schools) for approval at the April 2013 Board Meeting.

 

Motion by Mr. Lavespere, seconded by Mr. Browning and unanimously approved deleting the following policies due to several policies being combined: 

 

EFA-E (Student Technology Contract), IFBGA (Computer & Internet Use), IFBGA-R (Use of Internet Regulations), and EFAA (Internet Safety and Technology Policy).

 

Motion by Mrs. Layton, seconded by Mr. Lavespere and unanimously approved adopting the revised 2013-2014 Grant Parish Academic Calendar for the date August 13th should have been August 15, 2013 for the 7th and 9th grade orientation.

                The Board Members received a copy of the new book selection proposal form for elementary grades for approval at the April 2013 Board Meeting.

 

                Motion by Mrs. Layton, seconded by Mr. Browning and unanimously approved entering into an Emergency Evacuation Agreement between  the Grant Parish School Board and the Colfax Reunion Nursing & Rehab of Colfax.

 

               

                Motion by Mr. Browning, seconded by Mr. Oliver and unanimously approved a resolution to reopen a railroad crossing in Dry Prong, Louisiana.

 

 

 Motion by Mr. Baxley, seconded by Mr. Lavespere and unanimously approved awarding the bid for the purchase of a walk in cooler/freezer, for Montgomery High School, to LA Foodservice Equipment in the amount of $38,535.00.

 

The Superintendent informed the Board Members of the following changes and challenges the Board faces and spoke of the Board Training that is to be set: 

 

A.  MFP/Financial challenges

B.  Teacher Tool Box

C.  Act 1 and Act 2

D.  District Collaborative of Louisiana.

E.  Common Core Field Test for Grades 3-8.

F.  Teacher of the Year

G.  Principal of the Year

H.  Date for Board Training

 

 

Motion by Mr. Baxley, seconded by Mr. Lavespere and unanimously approved adjourning the meeting.

 

                                                            s/A.D. Futrell

                                                                A.D. Futrell

                                                                                President                                                                               

                                                                                Grant Parish School Board

ATTEST:

 

______________________________

Sheila S. Jackson

Secretary-Treasurer

Grant Parish School Board