THE OFFICIAL PROCEEDINGS OF THE GRANT PARISH SCHOOL

 BOARD OF THE PARISH OF GRANT, STATE OF LOUISIANA, TAKEN

AT A REGULAR MEETING HELD ON TUESDAY, FEBRUARY 5, 2013.

 

 

                The Parish School Board of the Parish of Grant, State of Louisiana, met in its regular meeting place, the Grant Parish School Board Office, Colfax, Louisiana, in Regular Session, Tuesday February 5, 2013 at 6:00 o’clock P.M.

 

                There were present Mr. Randy Browning, Mr. A.J. “Tony Lavespere, Mrs. Karen Layton, Mr. Eddie Baxley, Mr. Marvin Delong, Mr. Roland “Buddy” Pennison, Mr. Terry Oliver and Mr. A.D.  Futrell.

 

                Everyone was present.

 

                Mrs. Sheila S. Jackson, Secretary-Treasurer was also present.

 

                The Parish School Board of the Parish of Grant, State of Louisiana, was duly convened by Honorable A.D. Futrell, President of the Grant Parish School Board, who then stated that the Parish School Board was ready to transact any business which may come before the Board.

 

                Motion made by Mr. Lavespere, seconded by Mr. Pennison and unanimously approved the Revised Agenda

 

                Motion by Mr. Browning, seconded by Mr. Lavespere and unanimously

 

 Approved the January 10, 2013 Regular Board Meeting Minutes.

 

                The committee member assignments are as follows:

 

Finance Committee:  Mr. DeLong (Chairperson), along with the following members, Mr. Baxley, Mr. Pennison, and Mr. Browning.

 

Transportation and Maintenance Committee:  Mr. Lavespere (Chairperson), along with the following members, Mr. Lavespere, Mr. Oliver, and Mrs. Layton.

 

                Mrs. Carolyn Lincecum, of Sandra Caston’s Horace Mann Insurance, presented a $100.00 gift card to the Superintendent for Mrs. Carol Simmons, from Verda Elementary, for perfect attendance for the month of December, 2012. 

 

                After reading a brief statement a concerned citizen of Grant Parish presented the Superintendent a petition concerning the book “The Help”.  The Superintendent accepted the petition.

                The Transportation and Maintenance Committee had nothing to report.

 

                Motion by Mr. DeLong, for the Finance Committee, seconded by Mr. Browning and unanimously approved a parishwide budget revision in the amount of $4000.00 for Pollock Elementary instructional supplies such as ink cartridges and masters.

 

                Motion by Mr. DeLong, for the Finance Committee, seconded by Mr. Lavespere and unanimously approved a district budget revision for Verda Elementary in the amount of $9,750.00 for the removal of asbestos.

 

                Motion by Mr. DeLong, for the Finance Committee, seconded by Mr. Lavespere and unanimously approved payment of invoice $108050 to Alliance Design Group, LLC, in the amount of $$1,680.78 for services rendered at Verda Elementary.

 

                Motion by Mr. DeLong, seconded by Mr. Browning and unanimously approved payment of Application and Certificate (Application #5) to Phillip Mayo Construction, Inc. in the amount of $80,932.55 for services rendered at Verda Elementary.  This project is on task and everyone is pleased with the work they have done.

 

                Motion by Mr. DeLong, seconded by Mr. Pennison and unanimously approved payment of invoice #108052 to Alliance Design Group, LLC., in the amount of $938.27 for services rendered at Montgomery High School.

 

                Motion made by Mr. DeLong, seconded by Mr. Browning and unanimously approved payment of Application and Certificate for Payment (Application #2) to Wyndham Contracting Group, LLC., in the amount of $40,778.75 for services rendered at Montgomery High School.

 

                Motion by Mr. DeLong, seconded by Mr. Pennison and unanimously approved payment of invoice #4349 in the amount of $9,425.50 to Progressive Construction Company for the District’s share of the drainage at the front of Grant Jr. High.  

 

                Mr. Bill Tudor, of Alliance Design Group, LLC., said all of the drainage work has been completed on Grant High School’s track.  Next week the blacktopping will start.

 

                Mr. Bill Tudor said at Grant Jr. High they are trying to fix any issues as they come up.  There will be more flashing to correct and prevent leaking.  The freezers with the condensation and light issues are being addressed by an electrician.  The crack in the gym wall will be looked at next week. 

 

                Verda Elementary looks very good.  They are looking at a completion date at the end of February.  The Superintendent and Board Members are very pleased with the work.

 

                Montgomery High School is looking at a late finish.  There will be more questions answered at the next Board Meeting.

 

                Motion by Mr. Lavespere, seconded by Mr. Pennison and unanimously approved adopting the following policies:  DFM (Sale of Surplus Equipment and Supplies), FDC (Naming of Facilities), IEC (Class Size), JBCBB (Homeless Children and Youth), and JGCD (Administration of Medication).

 

                The Board Members received for adoption at the March 2013 Board Meeting the following policies:  EDBA (Responsibility for Vehicle Operation) and EDC (Student Transportation Safety Program).

 

                Motion by Mr. Browning, seconded by Mr. Lavespere and unanimously approved changing the March 2013 Regular Board Meeting to Tuesday, March 12, 2013 due to the LSBA meeting for the Superintendent and Board Members on March 4-6, 2013.

 

                Motion by Mr. Pennison, seconded by Mrs. Layton and unanimously approved adopting the Grant Academic Calendar for the 2013-2014 school year.

 

 

2013-2014 Grant Parish Academic Calendar

                       1st Semester                                                                                   2nd Semester

August

12  First day back for teachers

13  7th & 9th Grade Orientation (students 

      dismiss at noon)

16  First day back for all students (students

      dismiss at noon)

 

January

6,7    Teacher Workday

8       Students return to school

10     Elementary/Secondary Report Cards

20     Martin Luther King, Jr. Holiday

September

2     Labor Day Holiday

19   Student Early Release Day (Pre-Kdg  thru 

       12th)

       (Parent/Teacher Conferences-Grades 7th-

        12th - 3:00-7:00 pm)

24   First six weeks grading period ends

 

February

13    *Student Early Release Day,

         Parent/Teacher Conferences, grades

         Pre-K thru

         12, 1:00-7:00 pm,(7th-12th grades

         3:00-7:00 pm)     

14    Winter Break

18    Fourth Six weeks grading period ends

 

October

3      Student Early Release Day –(Parent 

        Teacher Conferences, Pre-K thru      

        6th - 1:00-7:00 pm)

4-7   Fall Break

15    First nine weeks grading period ends for  

        JRHS & HS 

22    Secondary Report Cards

31   Early Release Day

 

March

3-7     Mardi Gras Holiday

13      *Student Early Release Day

18      First nine weeks grading period ends for

          HS, Third nine weeks grading period   

          ends for JRHS/State Testing Cycle

                

November

1     Pecan Festival Holiday

5     Second six weeks grading period

11   Veteran’s Day Holiday

13   Elementary Report Cards

22   *Student/Teacher Early Release Day

25-29  Thanksgiving Holiday

 

April

         Fifth six weeks grading period ends

7-10    State Testing Cycle II

11        Elementary Report Cards

17       *Student Early Release Day

18-21  Easter Holiday

25        Secondary Report Cards

December

20   Third Six weeks grading period ends,

        Second nine weeks grading period ends

        for JRHS & HS/1st semester ends

        *Student Early Release Day, Pre-K thru

        12th

23-Jan 7  Christmas Holiday

        May

13       Last day for Pre-K, 6th & 8th grades

19       *Student Early Release Day

20        Student Early Release Day – teachers 

             work until 3:00 pm – Student/Teacher

             last day          

 

 

                Motion by Mr. Browning, seconded by Mrs. Layton and unanimously approved accepting the 2012-2013 NCLB/IDEA (Amendment #2).

               

                Motion by Mrs. Layton, seconded by Mr. Lavespere and unanimously approved entering into an Emergency Shelter Agreement with Central Control, LLC.

               

                Motion by Mr. Lavespere, seconded by Mr. Browning to award the bulk fuel bid to McCartney Oil Co.

 

                Motion by Mr. Baxley, seconded by Mrs. Layton and unanimously approved rescinding the awarding of the bid for bulk fuel.

 

                Motion made by Mr. Baxley, seconded by Mrs. Layton and unanimously approved giving the Superintendent permission to award the bulk fuel bid to the lowest bidder.

 

                Motion by Mr. Baxley, seconded by Mrs. Layton and unanimously approved going into Executive Session to discuss litigation and possible litigation.

 

                Motion by Mr. Browning, seconded by Mr. Lavespere and unanimously approved adjourning the Executive Session. No action resulted from the Executive Session.

 

                Motion by Mr. Pennison, seconded by Mr. Lavespere,  and unanimously approved convening into Regular Session.  

 

                The Superintendent spoke to the Board Members concerning the mandatory 6 hour training they must go to every year.  It was decided to have the training on Monday, February 18, 2013 at 5:00 P.M.

 

                The Superintendent told the Board Members the student count is good.

 

                Motion by Mr. Lavespere, seconded by Mr. Baxley and unanimously approved adjourning the meeting.

                                                            s/A.D. Futrell

                                                                A.D. Futrell

                                                                                President                                                                               

                                                                                Grant Parish School Board

ATTEST:

 

______________________________

Sheila S. Jackson

Secretary-Treasurer

Grant Parish School Board