THE OFFICIAL PROCEEDINGS OF THE GRANT PARISH SCHOOL

BOARD OF THE PARISH OF GRANT, STATE OF LOUISIANA, TAKEN

AT A REGULAR MEETING HELD ON TUESDAY, DECEMBER 6, 2011

 

The Parish School Board of the Parish of Grant, State of Louisiana, met in its regular meeting place, the Grant Parish School Board Office, Colfax, Louisiana, in Regular Session, Tuesday, December 6, 2011 at 6:00 o'clock P.M.

 

There were present Mr. Marvin DeLong, Mr. Roland "Buddy" Pennison, Mr. Randy Browning, Mr. Eddie Baxley, Mr. A.J. Lavespere, Mr. A.D. Futrell, Mr. Terry Oliver and Mrs. Karen Layton.

 

Everyone was present.

 

Mrs. Sheila S. Jackson, Secretary-Treasurer was also present.

 

The Parish School Board of the Parish of Grant, State of Louisiana, was duly convened by Honorable Randy Browning, President of the Grant Parish School Board, who then stated that the Parish School Board was ready to transact any business which may come before the Board.

 

Motion made by Mr. Lavespere, seconded by Mrs. Layton and unanimously approved the revised agenda.

 

Motion made by Mr. Futrell, seconded by Mr. Pennison and unanimously approved the November 1, 2011 Regular Board Meeting Minutes.

 

Mrs. Carolyn Lincecum, from Sandra Caston’s Horace Mann Insurance Co., recognized Ms. Linda Lonadier with a $100.00 gift card for perfect attendance for the month of October, 2011.

 

Mrs. Carolyn Lincecum also recognized Ms. Christy Flynn as being the recipient of a $110.00 certificate for her project with Donors Choose Organization.

 

The Superintendent recognized the following people:

 

    1. Mr. Lee Dunbar received his retirement plaque.

    2. Mr. Heath Lucas received a certificate for Ms. Mallory Crawford of Grant High. Mallory   was recognized as being a finalist in FFA Creed Speaking at the State Fair.

    3. Ms. Kellee Rey of Georgetown High was recognized as the first place winner in FFA Creed Speaking at the State Fair.

    4. The Georgetown Girls' Cross Country Team was recognized for being State Champions.  The team members are:  Felicity Traylor, Savannah Lincecum, Brooke.  The Georgetown Boys' Cross Country Team was recognized for being runner ups. The team members are:  Nick Ulmer, Zach Lasyone, Jaren Maloy, Caleb Lasyone, Brendan Hutchins, Shane Owens, A.J. Thompson, Daylon Bruce, Jace Sauce, Nathan Wright, Eli Lasyone, Christopher Richards, T.J. Bordelon, Matthew Wright, Isaac Hayes, Kaleb Hudson and Dewayne Traylor.

 

The Transportation and Maintenance Committee had nothing to report.

 

Motion made by Mr. Baxley, seconded by Mr. Futrell and unanimously approved budget revisions for Grant Jr. High, South Grant Elementary and the Central Office.

 

Motion made by Mr. Baxley, for the Finance Committee, seconded by Mr. Pennison and unanimously approved Application and Certificate #23 for Payment to M.D. Descant, Inc. for services rendered in the amount of$577,536.85.

 

There was no action taken on the discussion of tax renewals.

 

Mr. Ken Bergeron said the punch list is approximately 99% complete.  There are a few drainage issues to be looked at later this week.

 

Motion by Mr. Baxley, seconded by Mrs. Layton to approve the following resolution for reapportionment.  The vote was as follows:

 

Yeas- Mr. Browning, Mr. A.J. Lavesperere, Mrs. Layton, Mr. Baxley, Mr. DeLong, Mr.Oliver and Mr. Pennison.

Nays: Mr. Futrell

Abstains:  none

 

RESOLUTION

 

A RESOLUTION TO COMPLY WITH LSA R.S.17:71.5, REAPPORTIONMENT OF SCHOOL BOARD DISTRICTS REQUIRED AFTER EACH DECENNIAL CENSUS.

 

WHEREAS, reapportionment of School Board Districts is required after each decennial census, and

 

WHEREAS, the Grant Parish School Board contains eight districts from which School Board members are elected, and

 

WHEREAS, the Grant Parish School Board is governed by Louisiana Revised Statues, and

 

WHEREAS, such reapportionment plans must meet all State and Federal requirements, including preclearance by the United States Department of Justice under section 5 of the Voting Rights Act, and

 

WHEREAS, the Grant Parish School Board Members have examined the current apportionment plan, with  the assistance of fully qualified demographers and planners, and has determined that it should redistrict its election districts, based on the 2010 Federal Census, and

 

NOW, THEREFORE, BE IT RESOLVED, by the Grant Parish School Board in a legal session convened on the 6th day of December, 2011, that: Henceforth, the Grant Parish School Board shall be composed of eight (8) members, one to be elected from each Election District. The Elections Districts are described in Precinct Assignment for SCB Plan

 

ATTEST:

 

SHEILA JACKSON. SUPERINTENDENT

RANDY BROWNING, PRESIDENT

 

Motion made by Mr. Futrell, seconded by Mr. Lavespere and unanimously approved allowing the Superintendent the disperse sales tax checks in the amount of $830.00 on December 7, 2011.

 

Motion made by Mr. Lavespere, seconded by Mr. Pennison and unanimously approved a resolution providing for canvassing the returns and declaring the results of the special elections.

 

The following resolution was offered by Mr. A. J. Lavespere and seconded by Mr. Robert Pennison

 

RESOLUTION

A resolution providing for canvassing the returns and declaring the results of the special elections held in Montgomery School District No. 21 of the Parish of Grant Louisiana and Verda School District No. 31 of the Parish of Grant, Louisiana, on Saturday, November 19, 2011 to authorize the incurring of debt and issuance of bonds therein.

BE IT RESOLVED by the Parish School Board of the Parish of Grant, State of Louisiana (the "Governing Authority"), acting as the governing authority of Montgomery School District No. 21 of the Parish of Grant. Louisiana and Verda School District No.31 of the Parish of Grant, Louisiana, that:

 

SECTION 1. Canvass. This Governing Authority does now proceed in open and public session to examine the official  tabulations of votes cast at the special elections held in Montgomery School District No. 21 of the Parish of Grant, Louisiana and Verda School District No. 31 of the Parish of Grant, Louisiana, on SATURDAY, NOVEMBER 19,201 l, to authorize the incurring of debt and issuance of bonds therein, and said Governing Authority does further proceed to examine and canvass the returns and declare the results of the special elections.

 

SECTION 2.  Proces Verbal.   A Proces Verbal of the canvass of the returns of said elections shall be made and a certified copy thereof shall be forwarded to the Secretary of State, Baton Rouge, Louisiana, who shall record the same in his office; another certified copy thereof shall be forwarded to the Clerk of Court and Ex-Officio Recorder of Mortgages in and for the Parish of Grant, who shall record the same in the Mortgage Records  of said Parish and another copy thereof shall be retained in the archives of this Governing Authority.

 

SECTION 3.  Promulgation of Election Results.  The results of said elections shall be promulgated by publication in the manner provided by law.

 

This resolution having been submitted to a vote, the vote thereon was as follows: 

 

Yeas:  Mr. Rand Browning, Mr. A. J. Lavespere, Mrs. Karen Layton, Mr. Eddie Baxley, Mr. Marvin Delong, Mr. Terry Oliver, Mr. Roland Pennison, and Mr. A. D. Futrell

Nays:  None

Absent:  None

 

And the resolution was declared adopted on this 6th day of December, 2011

 

SHEILA JACKSON. SUPERINTENDENT

RANDY BROWNING, PRESIDENT

 

PROCES VERBAL AND PROCLAMATION OF THE CANVASS OF THE VOTES CAST AT THE SPECIAL ELECTIONS HELD IN MONTGOMERY SCHOOL DISTRICT NO. 21 OF THE PARISH OF GRANT, LOUISIANA AND VERDA SCHOOL DISTRICT NO. 31 OF THE PARISH OF GRANT, LO, ON SATIJRDAY, NOVEMBER 19, 2011.

 

BE IT KNOWN AND REMEMBERED that on Tuesday, December 6, 2011, at six o'clock (6:00) p.m., at its regular meeting place, the Parish School Board Office, 512 Main Street, Colfax, Louisiana, the Parish School Board of the Parish of Grant, State of l.ouisiana (the ''Governing Authority''), acting as the governing authority of Montgomery School District No.21 of the Parish of Grant, Louisiana and Verda School District No. 31 of the Parish of Grant, Louisiana (the "Districts"), and being the authority ordering the special elections held therein on Saturday, November 19, 2011,with the following members present:

 

A. J. "Tony" Lavespere, Marvin DeLong, Karen Layton, Eddie Baxley, Randy Browning, A. D. Futrell, Buddy Pennison and Terry Oliver;

 

There being absent: None;

 

did in open and public session, examine the official certified tabulations of votes cast at the said elections, and did examine and canvass the returns of the said elections, there having been submitted at said elections the following propositions, to wit:

 

MONTGOMERY SCHOOL DISTRICT NO. 21

BOND PROPOSITION

 

Summary: Authority to issue not exceeding 15 year General Obligation Bonds to the amount of not exceeding $555,000 for the purpose of acquiring and/or improving lands for building sites and playgrounds, including construction of necessary sidewalks and streets adjacent thereto; purchasing, erecting and/or improving school buildings and other school related facilities within and for the District and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public

 

Shall Montgomery School District No. 21 of the Parish of Grant, Louisiana (the "District"), incur debt and issue bonds to the amount of not exceeding Five Hundred Fifty-Five Thousand Dollars ($555,000),to run not exceeding fifteen (15) years from date thereof: with interest at a rate not exceeding nine per centum (9%) per annum, for the purpose of acquiring and/or improving lands for building sites and playgrounds, including construction of necessary sidewalks and adjacent thereto; purchasing, erecting and/or improving school buildings and other school related facilities within and for the District and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public; which bonds will be general obligations of the District and will be payable from ad valorem taxes to be levied and collected in the manner provided by Article VI, Section 33 of the Constitution of the State of Louisiana of I 974 and statutory authority supplemental thereto, with an estimated 22 mills to be levied in the first year of issue to pay General Obligation Bonds of the District?

 

VERDA SCHOOL DISTRICT NO. 31

BOND PROPOSITION

 

Summary: Authority to issue not exceeding 15 year General Obligation Bonds to the amount of not exceeding $475,000 for the purpose of acquiring and/or improving lands for building sites and playgrounds, including construction of necessary sidewalks and streets adjacent thereto; purchasing, erecting and/or improving school buildings and other school related facilities within and for the District and acquiring the necessary equipment and furnishings therefor, title to which shall be in the  public

 

Shall Verda School District No. 31 of the Parish of Grant, Louisiana (the "District"), incur debt and issue bonds to the amount of not exceeding Four Hundred Seventy-Five Thousand Dollars ($475,000), to run not exceeding fifteen (15) years from date thereof, with interest at a rate not exceeding nine per centum (9%) per annum, for the purpose of acquiring and/or improving lands for building sites and playgrounds, including construction of necessary sidewalks and streets adjacent thereto; purchasing, erecting and/or improving school buildings and other school related facilities within and for the District and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public; which bonds will be general obligations of the District and will be payable from ad valorem taxes to be levied and collected in the manner provided by Article VI, Section 33 of the Constitution of the State of Louisiana of 1974 and statutory authority supplemental thereto, with an estimated 32 mills to be levied in the first year of issue to pay General Obligation Bonds of the District?

 

There was found by said count and canvass that the following votes had been cast at the said special elections IN FAVOR OF and AGAINST, respectively, the propositions as hereinabove set forth at the following polling places, to wit:

 

MONTGOMERY SCHOOL DISTRICT NO.21 POLLING PLACES

VOTE TABULATION

Ward

Precinct

Location

FOR

AGAINST

01

1

Montgomery High School, 900 Harrison Road, Montgomery 

122

49

01

2

Montgomery High School, 900 Harrison Road, Montgomery

76

36

01

3

(IN PART) Verda Elementary, 2580 Hwy. 122, Montgomery

33

16

01

6

(IN PART) Verda Elementary, 2580 Hwy. 

0

0

 

 

ABSENTEE

66

32

 

 

TOTALS

297

133

 

 

MAJORITY FOR

164

 

 

VERDA SCHOOL DISTRICT NO. 31POLLING PLACES

VOTE TABULATION

Ward

Precinct

Location

FOR

AGAINST

01

3

(IN PART) Verda Elementary, 2580 Hwy. 122, Montgomery

106

25

01

4

(IN PART) Grant Parish Barn, 1141 Landfill Road

0

0

01

6

(IN PART) Verda Elementary, 2580 Hwy. 122

9

1

02

2

(INPART) Aloha Community Center, 4310 Hwv. 71, Colfax

23

12

02

6

(IN PART) Grant Parish Bam, 1141 Landfill Road

6

2

 

 

ABSENTEE

73

26

 

 

TOTALS

217

66

 

 

MAJORITY FOR

151

 

 

The polling places above specified being the only polling places designated at which to hold the said elections, it was therefore shown that

 

(i) there was a total of 297 votes cast IN FAVOR OF the Montgomery School District No. 21 Proposition and a total of 133 votes cast AGAINST the Montgomery School District No.21Proposition , as hereinabove set forth, and that there was a majority of 164 votes cast IN FAVOR Of the Montgomery School District No.21 Proposition as hereinabove set forth; and

 

(ii)there was a total of 217votes cast IN FAVOR OF the Verda School District No. 31 Proposition and a total of 66 votes cast AGAINST the Verda School District No.31 Proposition, as hereinabove set forth, and that there was a majority of 151 votes cast IN FAVOR OF the Verda School District No. 31 Proposition as hereinabove set forth.

 

Therefore, the Governing Authority did declare and proclaim and does hereby declare and proclaim in open and public session that the Montgomery School District No. 21 Proposition as hereinabove set forth was duly CARRIED and that the Verda School District No. 31 as hereinabove set forth was duly CARRIED by a majority of the votes cast by the qualified electors voting at the said special elections held in the Districts on Saturday, November 19, 2011.

THUS  DONE AND SIGNED at Colfax, Louisiana, on this, the 6• day of December, 2011.

 

SHEILA JACKSON. SUPERINTENDENT

RANDY BROWNING, PRESIDENT

 

PROCLAMATION

 

I, the undersigned President of the Parish School Board of the Parish of Grant, State of Louisiana, the governing authority of Montgomery School District No. 21 of the Parish of Grant, Louisiana and Verda School District No. 31 of the Parish of Grant, Louisiana (the "Districts"), do hereby declare, proclaim and announce that the Montgomery School District No. 21 Proposition and the Verda School District No.31 Proposition submitted at the special elections held in the Districts on Saturday, November 19,2011 were CARRIED by a majority of the votes cast at the said special elections, all as described  and set out in the above Proces Verbal.

 

THUS DONE AND SIGNED at Colfax, Louisiana, on this, the 6" day of December, 2011

 

RANDY BROWNING, PRESIDENT

 

Motion made by Mr. Futrell, seconded by Mrs. Layton and unanimously approved emergency transportation for the evacuation of Woods Haven Nursing Home in Pollock.

 

Motion made by Mr. Baxley, seconded by Mrs. Layton and unanimously approved the 2011-2012 NCLB/IDEA Combined Amendment #l.

 

Grant Summary:  See the original documents for Grant Information

 

http://egmsp.doe.louisiana.gov/LDEGMSWEB/StaticPages/grantsummary.aspx?DisplayNam.

 

Motion made by Mr. Futrell, seconded by Mr. Pennison and unanimously approved declaring the Dry Prong Jr. High property as surplus property.

 

Motion made by Mr. Baxley, seconded by Mr. Futrell and unanimously approved having the Dry Prong Jr. High property evaluated by an engineer.

 

Motion made by Mrs. Layton, seconded by Mr. Lavespere and approved to table having the Dry Prong Jr. High property appraised until a later date.

 

Motion by Mr. Pennison to allow the Superintendent to enter into negotiations for a lease/cooperative endeavor with Woodlands Behavioral Center failed due to lack of a second.

 

Motion made by Mr. Futrell, seconded by Mr. Lavespere and unanimously approved changing the date of the board meeting from Tuesday, Jan. 3, 2012 to Tuesday January 10, 2012.

 

Motion made by Mr. Futrell, seconded by Mrs. Layton and unanimously approved adopting policies: DJE (Purchasing), DJED (Bids and Quotations), GBN (Dismissal of Employees) and GBRA (Employee Conduct).

 

The Board Members received for consideration at the January 2012 meeting a revision to policy II (Testing Program), based on revisions to Bulletin 118.

 

The Board Members received for adoption at the January 2012 meeting a revision to policy DIBA (American Recovery and Reinvestment Reporting Requirements).

 

Motion made by Mr. Lavespere, seconded by Mr. Futrell and unanimously approved the Superintendent's recommendation to approve the following:

Personnel:

 

Retirement:

 

  1. Debbie McKay- Federal Programs Director, effective 01-05-12.

 

Resignations:

 

  1. Emily Smith- teacher at Pollock Elementary, effective 11-09-2011.

  2. Paula Mercer- Paraprofessional @Pollock Elementary, effective 11-28-11.

 

Employ:

 

  1. Samantha Johnson- sweeper@ Montgomery High, replacing Shirley McLaughlin, effective 11-29-11.

  2. Kristy Lummus- SPED teacher@ South Grant Elem. replacing Caroline O'Flynn effective 01-05-11.

 

Motion made by Mrs. Layton, seconded by Mr. Oliver and unanimously approved a request for leave without pay by Rebecca Simmons to return to school at the fall session.

 

The Superintendent informed the Board of the upcoming 2012 LSBA Convention. Board Members are to have their information in as quickly as possible.  The meeting is scheduled to be held Feb. 29, 2012 through March 3, 2012.

 

Required Ethics training for all employees is scheduled for March 29, 2012, at 1:00 P.M. at Pollock Elementary.

 

The Board will have a training session of its own with Hammonds and Sills on Thursday, January 26, 2012 to begin at 5:00 P.M. and end at 8:00 P.M.

 

The Superintendent spoke of the Dry Prong Jr. High open house and auction. Many people showed up for the auction, but there were a lot of people there to just walk through the halls of the school one last time.

 

The Superintendent wished everyone a safe and Merry Christmas.

 

/s/Randy Browning

Randy Browning President

Grant Parish School Board

 

ATTEST:

 

Sheila S. Jackson

Secretary-Treasurer

Grant Parish School Board