THE OFFICIAL PROCEEDINGS OF THE GRANT PARISH SCHOOL
 BOARD OF THE PARISH OF GRANT, STATE OF LOUISIANA, TAKEN
AT A REGULAR MEETING HELD ON THURSDAY, SEPTEMBER 2, 2010

 

                The Parish School Board of the Parish of Grant, State of Louisiana, met in its regular meeting place, the Grant Parish School Board Office, Colfax, Louisiana, in Regular Session, Thursday, September 2, 2010 at 6:00 o’clock P.M.

 

                There were present Mr. Marvin DeLong, Mr. Craig McCain, Mr. Randy Browning, Mr. Eddie Baxley, Mr. A.J. Lavespere, Mr. A.D. Futrell, Mrs. Karen Layton, and Mr. Terry Oliver.

 

                Everyone was present.

 

                Mrs. Sheila S. Jackson, Secretary-Treasurer was also present.

 

                The Parish School Board of the Parish of Grant, State of Louisiana, was duly convened by Honorable Marvin DeLong, President of the Grant Parish School Board, who then stated that the Parish School Board was ready to transact any business which may come before the Board. 

 

                Motion made by Mrs. Layton, seconded by Mr. Lavespere and unanimously approved the August 5, 2010 minutes.

 

                Motion made by Mr. Browning, seconded by Mrs. Layton and unanimously approved the revised agenda.

 

                Ms. Kristy Petrus, from the 4-H office gave the board members an update on what happened with 4-H over the summer and some of the new ideas being presented this year.

 

                Ms. Rebecca Fletcher presented a video of the opening of schools for the 2010-2011 school year.

 

                Motion made by Mr. Lavespere, seconded by Mr. McCain and unanimously approved granting a waiver to Grant High JROTC for transportation to and from competition.

 

                Motion made by Mr. McCain, for the Finance Committee, seconded by Mr. Browning and unanimously approved the LARMA renewal.

 

                Motion made by Mr. McCain, for the Finance Committee, seconded by Mrs. Layton and unanimously approved invoice #7859 in the amount of $16,376.97 to Alliance Design Group for services rendered.

 

                Motion made by Mr. McCain, for the finance committee, seconded by Mr. Browning and unanimously approved Application and Certificate for Payment #8 to M.D. Descant, Inc. in the amount of $619,306.74, for services rendered.

 

                No action was taken concerning awarding of bids for surplus scrap metal (fencing) at Georgetown High.  The motion was tabled.

 

                No action was taken on the awarding of bids for timber at Georgetown High School.

 

                Motion made by Mr. McCain, for the finance committee, seconded by Mrs. Layton and unanimously approved a resolution for surplus supplies/equipment to be sold at public auction at Lasyone’s Auction.

 

 

               

                Motion made by Mr. McCain, for the finance committee, seconded by Mr. Browning and unanimously approved change order #1, for Grant Jr. High, in the amount of $34,654.00

 

                Motion made by Mr. McCain, for the finance committee, seconded by Mrs. Layton and unanimously approved granting the Superintendent permission to approve individual items for change order after conferencing with the finance committee chairperson and board president.

 

                Motion made by Mr. McCain, seconded by Mr. Baxley and unanimously approved adding to the agenda that the Board will adopt a resolution authorizing the Superintendent to sign the underinsured and uninsured coverage.

 

              

              Motion made by Mr. McCain, seconded by Mr. Baxley and unanimously approved granting the Superintendent permission to sign all required documents concerning the Underinsured and uninsured coverage.

 

                Motion made by Mr. Lavespere, seconded by Mrs. Layton and unanimously approved the Superintendent’s recommendation to approve the Emergency Evacuation Plan between the Grant Parish School Board and the Grant Parish Council on Aging.

 

                Mr. Bill Tudor came to discuss the progress at Grant Jr. High.  The new Jr. High is on schedule and under budget.   Last week the locker room floors were poured. Next the gymnasium parking lot will be paved.

 

                Motion made by Mr. Lavespere, seconded by Mrs. Layton and unanimously approved the Superintendent’s recommendation to approve the Emergency Evacuation Plan between the Grant Parish School Board and the Grant Parish Council on Aging.

 

                Motion made by Mr. Baxley, seconded by Mr. Browning and unanimously approved the millage rates for the tax year 2010.  The vote was 8 yeas, 0 nays, and 0 absent.

 

              

 

               Motion made by Mr. Browning, seconded by Mrs. Layton and unanimously approved as policy ”Payroll Procedures” that the Board received at the August board meeting.

 

                Motion made by Mr. Baxley, seconded by Mrs. Layton and unanimously approved the job descriptions for Food Service Maintenance Technician and Food Service Technician.

 

                Motion made by Mr. Oliver, seconded by Mr. McCain and unanimously approved to reconsider the name of ”Grant Jr. High” to go back to Dry Prong Jr. High.  The Board took a vote and the results were as follows: 6 yeas (Mr. Browning, Mr. Lavespere, Mrs. Layton, Mr. Baxley, Mr. DeLong, and Mr. Futrell, 2 nays (Mr. Oliver and Mr. McCain), and 0 absent.  Motion carries to keep the name of Grant Jr. High. 

 

                Motion made by Mrs. Layton, seconded by Mr. Lavespere and unanimously approved the School Building Level Committee Handbook.

 

                Motion made by Mr. Futrell, seconded by Mr. McCain and unanimously approved the Superintendent’s recommendation to allow Pollock Elementary to change one of its uniform shirt colors from light blue to Kelly green beginning with the 2011-2012 school year.

 

                The board members received copies of policies EE, Child Nutrition Program Management; BCBH, Minutes of Board Meetings; EDD, School Bus Scheduling and Routing; GBDA, Employment of Retired Personnel; IDFA, Interscholastic Athletics; JB, Attendance; JBA, Compulsory School Attendance Ages; JBC, School Admission; JBCD, Student Transfer and Withdrawal; JBD, Student Absences and Excuses; JCDAF, Bullying, Cyberbullying, Intimidation, Harassment, and Hazing; JCDB, Student Dress Code, and JGFG, Illness and Accidents to be voted on at the October, 2010 board meeting.

 

                Motion made by Mr. Baxley, seconded by Mrs. Layton and unanimously approved the Superintendent’s recommendation to accept the following personnel retirement, resignations, transfers, employment and corrections:

 

Retirements:

1.  Kay Broussard – bus driver @ Pollock Elementary effective 09-01-10

Resignations:

1.  Beth Smith – 10 month 8 hour sweeper @ Pollock Elem. effective 08-23-10

2.  Wendy Touchet – Interpreter @ DPJH effective 08-13-10

3.  Karin Paulk – teacher @ Colfax Elem., effective 08-12-10

4.  Krista Corley – teacher @ Grant High, effective 08-06-10

5.  Erica Henry – teacher @ DPJH, effective 08-04-10

6.  William Kitchen – Special Education teacher @ Grant High eff. 08-30-10

Transfers:

        1.  Sue Faircloth – Janitor 2 @ Grant High to Janitor 1 @ Grant High eff. 08-09-10

Employ:

1.  Karla Cooper – science teacher @ Grant High replacing Krista Corley eff. 08-19-10

2.  Laura Pritchard – English teacher @ Grant High replacing Kathy Smith eff. 08-09-10

3.  Angela Miller – kindergarten teacher @ Colfax Elem. replacing Wendy Miller eff. 08-09-10

4.  Justin Sims – special education teacher @ Colfax Elem., replacing Karin Paulk, effective 08-23-10

5.  Desiree Sikes – 10 month sweeper @ Pollock Elementary, replacing Beth Smith effective 08-31-10

Correction:

1.  Russell Robert’s rehire date from 08-09-10 to 07-26-10

2.  Yvonne Monroe’s retirement date to 02-04-10

 

        Motion by Mr. Baxley, seconded by Mr. McCain and unanimously approved the following sabbatical:

1.  Mandy Lewis – teacher @ DPJH effective 08-07-10 until 01-03-2011.

 

        The Superintendent told the Board that contingent upon the retirement of Mrs. Diane Smith, the school board needs to advertise to accept applications for Operations and Training Coordinator. 

 

        All of the Board Members were given a practice guide handout showing the temperature and the humidity limits for athletes to play sports in the hot afternoons.  The handout explained the importance of practicing at times when it is not as hot as usual.

 

        The board members were given all of their usual handouts and a copy of the MFP count they received as of that day.

 

        Motion made by Mr. Baxley, seconded by Mr. McCain and unanimously approved to adjourn the meeting.                                 

                                                 

 /s/Marvin DeLong                                              

Marvin DeLong

President

Grant Parish School Board

 

ATTEST:

______________________________

Sheila S. Jackson

Secretary-Treasurer

Grant Parish School Board