THE OFFICIAL PROCEEDINGS OF THE GRANT PARISH SCHOOL

BOARD OF THE PARISH OF GRANT, STATE OF LOUISIANA, TAKEN

AT A REGULAR MEETING HELD ON THURSDAY, MARCH 12, 2009.

 

                The Parish School Board of the Parish of Grant, State of Louisiana, met in its regular meeting place, the Grant Parish School Board Office, Colfax, Louisiana, in Regular Session, Thursday, March 12, 2009 at 6:00 o’clock P.M.

 

                There were present Randy Browning, A.J. “Tony” Lavespere, Eddie Baxley, Marvin DeLong, Terry Oliver, and A.D. Futrell.

 

     ABSENT: Mrs. Karen Layton, and Mr. Craig McCain

 

     Mrs. Sheila S. Jackson, Secretary-Treasurer was also present.

 

                The Parish School Board of the Parish of Grant, State of Louisiana, was duly convened by Honorable A. D. Futrell, President of the Grant Parish School Board, who then stated that the Parish School Board was ready to transact any business which may come before the Board.

 

                Motion made by Mr. Browning, seconded by Mr. Lavespere and unanimously approved the revised agenda.

 

                Motion made by Mr. Oliver, seconded by Mr. DeLong and unanimously approved the minutes from the February 5, 2009 Regular Board Meeting and the February 17, 2009 Special Board Training Meeting.

 

                The Superintendent presented each of the Student’s of the Year with a plaque.  Brooklynn Grace Self from Pollock Elementary won in the Elementary division, Lacey David from Dry Prong Jr. High won in the Middle School category and Jessica Coleman from Grant High won in the High School category.  The Superintendent told all of the students how proud she and the School Board is of their achievements.

 

                The Grant Parish School Board welcomed several guests.  The first guests recognized were Corinne Formeler and Mike Paige with LWCC.  They presented the Superintendent with a dividend check in the amount of $12,872.00 from LWCC.  They also presented the Superintendent with a Safety Award stating Grant Parish was one of the top seventy safe work places in Louisiana.  Mrs. Jackson thanked all of her staff for the great job they have done in keeping this a safe place to work.

 

                Mr. Harold Dixon presented each principal with a Five Star Patriot Award for the continued support given from the Grant Parish School System for their continued support of the Guard and Reserve. 

 

                Mr. Lee Willis gave the Board the results of the audit performed and asked the Board if there were any further questions.  Mr. Willis stated the School Board bookkeeping department has done an exemplary job.

 

                Ms. Laurie Lafollett gave an overview of the 4-H program.  Ms. Lafollett presented the Board Members with candy bars, a copy of the Cloverleaf newsletter and fact sheets about the program.

 

                Taylor and Sons representative, Mr. Johnny Rosier, recognized Janet Kuhlman as Employee of the Month.  Mrs. Kuhlman was presented a certificate and a gift card. 

 

                The Superintendent presented Mr. A.D. Futrell, Mr. A.J. “Tony” Lavespere, Mr. Eddie Baxley, Mr. Marvin DeLong, and Mr. Terry Oliver with certificates for completion of 4 hours of mandatory School Law, and Duties & Responsibilities of School Boards.

 

                The Superintendent then explained to the public that we were going to start something new at the Board Meetings.  At the end of each item that is up for the Board to vote on, if anyone in the audience would like to make a comment, (after a motion has been made and after it is on the floor) they are more than welcome to.  This is now a state law.

 

                The Transportation and Maintenance Committee heard from Mr. Brad Duffy concerning using school buses for extra-curricular activities.  The committee heard his concerns and answered his questions and told Mr. Duffy to come back any time he needed to voice his opinion as should any parent with concerns.  Mr. Duffy thanked the Board for listening and answering his questions.

 

                Motion made by the Finance Committee, seconded by Mr. Browning and unanimously approved purchasing a John Deere mower and mulching kit in the amount of $8,184.25 for South Grant Elementary out of South Grant Elementary funds.

 

                Motion made by the Mr. Oliver, seconded by Mr. DeLong and unanimously approved advertisement for bids of surplus equipment, incubators, at Georgetown High School.

 

                Motion made by the Finance Committee, seconded by Mr. Oliver and unanimously approved revision of Parishwide and District budget revisions for South Grant Elementary. 

                Motion made by the Finance Committee, seconded by Mr. Browning and unanimously approved the Resolution for withdrawal of $56,251.62 EEF Funds from State Investment.

 

                Motion made by the Finance Committee, seconded by Mr. Lavespere and unanimously approved paying invoice #7716 in the amount of $101,899.35 to Alliance Design Group for services rendered.

 

                Motion made by the Finance Committee, seconded by Mr. Browning and unanimously approved Central Auction House to be the Grant Parish School Board’s electronic bidding service, as mandated by the Legislature.

 

                The Superintendent then spoke of the New Jr. High School.  Mrs. Jackson stated she will ask Alliance Design Group to come to the next school board meeting, April 2, 2009, for a preliminary design, if not the approval of the design.

 

                Under the Superintendent’s recommendation, motion made by Mr. Baxley, seconded by Mr. Browning and unanimously approved renewing the contract with Central Control for their Evacuation Agreement for their 2009-2010 term.

 

                Motion made by Mr. Baxley, seconded by Mr. Lavespere and unanimously approved allowing the American Red Cross to use the Grant Parish Schools as an evacuation center only as overflow from Rapides Parish and in the event Central Control is not using our facilities.

 

                Motion made by Mr. Browning, seconded by Mr. DeLong and unanimously approved the revision of the 2009-2010 Calendar.  The only change being that of the testing date from April 7-9, 2010 and 12-13, 2009 to April 12-16, 2010.

 

                Motion made by Mr. Oliver, seconded by Mr. Lavespere and unanimously approved adopting a policy that no comments may be made after the “Superintendent’s Comment” section of the agenda.  There is a new section under “Superintendent’s Comments” for the Board members to make any statements they may have.

 

                There were no retirements to report.

 

                Motion made by Mr. Baxley, seconded by Mr. Browning and unanimously approved tenure charges and a resolution setting the date of April 7, 2009 at 5:00 P.M. as the date and time for a tenure hearing.

 

                There were no transfers to report.

 

                Motion made by Mr. Oliver, seconded by Mr. Lavespere and unanimously approved the Superintendent’s recommendation to accept the following resignations:

 

1.  Ann Parmentier, teacher @ Pollock Elementary, effective 02-25-09.      

2.  Connie Pritchard, sweeper @ Dry Prong Jr. High effective 02-06-09.

 

Motion made by Mr. Browning, seconded by Mr. Lavespere and unanimously approved the Superintendent’s recommendation for approval to employ the following personnel:

 

1.  Ms. Dwanda (Gayle) Bryant –  Dry Prong Jr. High - 8 hour/10 month sweeper replacing Connie Pritchard, effective date 03-13-09

2.  Douglas A. Smith – Grant High – ROTC instructor, replacing Fermin Montano effective 03-16-2009

3.  Jessica Borland –Math Teacher @ Grant High, replacing Shanda Hammons, effective 02-02-09.

 

                Motion made by Mr. Baxley, seconded by Mr. Lavespere and unanimously approved the Superintendent’s recommendation to name Melissa Steelman as the Human Resource Coordinator.

 

                The Superintendent then commented on the American Recovery and Reinvestment Act of 2009.  She will send each Board member a copy of the specific breakdown as soon as Mrs. Jackson receives it.  Some of the money has been allotted for the classroom but no specifics as of yet.

 

                Mrs. Jackson told everyone that the School Board received a check for the sale of the timber by Grant High School, in the amount of $5,182.20.  This has been reserved to be used as the Board sees fit with the movement of Dry Prong Jr. High to the Grant High location.

 

                The Superintendent told the School Board members that they may now let her know if they have anything that will need to be added to the next month’s agenda.

 

                The Superintendent said as far as the MFP update, BESE approved a simulation that will go to the Legislature Friday, that would leave the MFP basically stagnant without the 2.75 growth money.  The simulation that Mrs. Jackson was sent would indicate an increase of only $36,000.00 for Grant Parish.  The Superintendent will forward any information immediately concerning this matter as soon as possible.  

                The Superintendent told the Board members that the lunch department had received their review results and had an excellent review.  She stated our new Lunch Supervisor, Veronica Pray, and her department had done an excellent job.

 

                The Board Members received a pamphlet and invitation in their folders to “Education’s Next Horizon”.  The focus is going to be on drop-out prevention.  

 

                The Board Members were told they had to have their disclosure forms turned in to the Ethics Board as soon as possible.  The Board members were given a letter and Mr. Jon Guice’s e-mail address in case there were any questions.  

 

                Motion made by Mr. Baxley, seconded by Mr. Oliver and unanimously approved to adjourn the meeting, and everyone was asked to go across to the Professional Development Center for a reception for the Student of the Year recipients. 

                                                            

A. D. Futrell

President

Grant Parish School Board

 

ATTEST:

Sheila S. Jackson

Secretary-Treasurer

Grant Parish School Board