THE OFFICIAL PROCEEDINGS OF THE GRANT PARISH SCHOOL BOARD OF THE PARISH OF GRANT,

STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON

TUESDAY, JUNE 29, 2004

 

The Parish School Board of the Parish of Grant, State of Louisiana, met in its regular meeting place, the Grant Parish School Board Office, Colfax, Louisiana on Tuesday, June 29, 2004, at Six (6;00) o'clock P.M.

 

There were present Bobby Deen, Karen Layton, Eddie Baxley, Craig A. McCain, Gary Walker, Linda Amberg and A.D. Futrell.

 

ABSENT: H. Neal Reeder

 

Mr. Bob W. McLamore, Secretary-Treasurer was also present.

 

The Parish School Board of the Parish of Grant, State of Louisiana, was duly convened by Honorable Craig A. McCain, who then stated that the Parish School Board was ready to transact any business which may come before the Board.

 

The President of the Board stated that this meeting is in place of our regular July meeting and that the Board voted two or three months ago to reschedule our regular July meeting for this June 29, 2004 date.

 

Motion was made by Mrs. Amberg, seconded by Mr. Walker and unanimously approved to revise the agenda.

 

Motion was made by Mrs. Amberg, seconded by Mr. Walker and unanimously approved to add to the agenda under Item No. VII. B.

 

Transportation and Maintenance - to enact the RIF - Grant Parish School Board Reduction in Force Policy pertaining to the transportation department only.

 

Motion was made by Mr. Walker, seconded by Mrs. Amberg and unanimously approved the minutes for the May 17, 2004 special meeting as published in the Official Journal.

 

Motion was made by Mr. Deen, seconded by Mrs. Amberg and unanimously approved the minutes for the June 1, 2004 regular meeting as published in the Official Journal.

The Superintendent recognized and presented retirement plaques to the following employees:

 

1.  Helen Faith(not in attendance)

2.  Paul Simmons(not in attendance)

3.  Laura Willis(not in attendance)

4.  Carol Barrett

5.  Charles "Chuck" Evans

                6.  Judy Fletcher             

 

The President of the Board recognized and presented a retirement plaque to Superintendent Bob W. McLamore.

 

Motion was made by Mr. Futrell, seconded by Mr. Deen and unanimously  approved the finance committee's recommendation to approve the following REAP Budget Revision No. 1:

Motion was made by Mr. Futrell, seconded by Mr. Walker and unanimously approved the finance committee's recommendation to approve the following Title IV Budget Revision No. 2 and Title V Budget Revision No. 2:

Motion was made by Mr. Futrell, seconded by Mrs. Amberg and unanimously approved the finance committee's recommendation to pay certificate No. 8 in the amount o $24,667.98 to Phillip Mayo Construction for renovations to Dry Prong Junior High School.

 

Motion was made by Mr. Futrell, seconded by Mr. Deen and unanimously approved the finance committee's recommendation to loan Montgomery High School $22,900 out of parish-wide funds, for new bleachers and that the loan be paid back with Montgomery High's parish-wide maintenance funds over three (3) years.

 

Motion was made by Mr. Futrell, seconded by Mr. Deen and unanimously approved the finance committee's recommendation to allow South Grant Elementary to use their District/Parish funds in the amount of $7,500 to replace carpet with tile in each wing.

 

Motion was made by Mr. Futrell, seconded by Mrs. Layton and unanimously approved the finance committee's recommendation to allow Pollock Elementary to use their District/Parish funds to purchase a new buffing machine.

 

Motion was made by Mr. Futrell, seconded by Mr. Deen and unanimously approved the finance committee's recommendation to budget $7,000 for bus routing software for the transportation department in the 2004-2005 budget.

 

Motion was made by Mr. Futrell, seconded by Mrs. Amberg and unanimously approved the finance committee's recommendation to approve the following changes that affect the Business Department:

 

(1)           Miscellaneous payroll on the 15th of each month instead of weekly.

(2)           No payroll checks are to be picked up from the Payroll Department

(3)           Documentation for reversal of a dockage must be received in the payroll department within 30 days of the posting.

(4)           The transfer of sick days to an employee must be done before the 10th of the month following the exhaustion of the receiving employee's sick days.

 

Motion was made by Mr. Futrell, seconded by Mr. Walker and unanimously approved the finance committee's recommendation to give permission to our Principals to enter into a lease agreement for copiers at their respective school.

Motion was made by Mr. Futrell, seconded by Mr. Deen and unanimously approved the finance committee's recommendation to employ two (2) workers at the bus shop to repair bus seats and wash buses during the summer months.

 

Motion was made by Mr. Futrell, seconded by Mr. Walker and unanimously approved the finance committee's recommendation to substitute Stephen Evans for James Gallent on the signature card for the school board's self-insured workman's compensation checking account.

 

Motion was made by Mrs. Amberg, seconded by Mrs. Walker and unanimously approved to revise the agenda to add to the agenda to grant permission to Kecia Nugent to roll over 8.75 vacation days to next year.

 

Motion was made by Mr. Futrell, seconded by Mr. Deen and unanimously approved to grant permission to Kecia Nugent to roll over 8.75 vacation days to next year.

 

Mrs. Amberg informed the Board about a bus on one of the routes being 28 years old and that the driver would have to be informed about the state law about buses over 25 years old not being used to transport students on bus routes.

 

Motion was made by Mrs. Amberg, seconded by Mr. Deen and unanimously approved to enact the RIF - Grant Parish School Board Reduction in Force policy pertaining to the transportation department only.

 

Motion was made by Mr. Deen, seconded by Mr. Walker and unanimously approved to authorize the Superintendent to sign and execute any and all contracts with the Rapides Foundation.

 

Motion was made by Mrs. Layton, seconded by Mr. Walker and unanimously approved to accept the low bids on small equipment, janitorial and paper goods, milk and bread bids for the 2004-2005 school year.

 

Motion was made by Mr. Deen, seconded by Mrs. Layton and unanimously approved to accept the low bids on food bids for August 1, 2004 through November 30, 2004.

Motion was made by Mrs. Layton, seconded by Mr. Walker and unanimously approved the following increases in breakfast and lunch prices for the 2004-2005 school year:

Motion was made by Mr. Futrell, seconded by Mr. Deen and unanimously approved the Elementary and Secondary Code of Conduct for Grant Parish Schools.

 

Motion was made by Mr. Futrell, seconded by Mrs. Amberg and unanimously approved the 2005 IDEA Part B and Preschool application.

 

Motion was made by Mrs. Layton, seconded by Mr. Deen and unanimously approved the 2004-2005 Consolidated Application for Federal Programs - No Child Left Behind Act.

 

Motion was made by Mr. Walker, seconded by Mrs. Layton and unanimously approved the 2004-2005 Personnel Performance Review Plan for the Grant Parish School System.

 

Motion was made by Mr. Deen, seconded by Mr. Walker and unanimously approved the following resignations, transfers, employments and retirement:

 

RESIGNATIONS

 

1.  Phillip Ray - Teacher - Grant High - effective 5/31/04

2.  Melissa Frame - Teacher - Grant High - effective 5/27/04

 

TRANSFERS

 

1.  Judi Walker - Sp. Ed. Teacher - from Dry Prong Junior High to Colfax Elem.

2.  Betsy Warwick - Teacher - from Georgetown High to Grant High

3.  Cari Harrison - Teacher - from Montgomery High to Georgetown High

4.  Nelda Fugler - Sp. Ed. Paraprofessional - from Dry Prong Junior High to Grant

 

EMPLOY

 

1.  Joe Borland - 12 Month Agriculture Teacher - Grant High - effective 7/1/04 -replacing Chuck Evans

2.  Shirley Stickell - Teacher - Dry Prong Junior High - effective 8/9/04 - replacing Jennifer Boren

3.  Amanda Fowler - Teacher - South Grant - effective 8/9/04 - replacing Mary Jewell

4.  Courtney Rusk - Teacher - Grant High - effective 8/9/04 - replacing Myrtle Sanders

5.  Kathy Smith - Teacher - Grant High - effective 8/9/04-replacing Melissa Frame

6.  Freddie Hallman - Teacher - Grant High - replacing Bill Holmes

7.  Jodie Hallman - Teacher - Grant High - effective 8/9/04 - replacing Phillip Ray

8.  Erica Miller - Teacher - Colfax Elementary - effective 8/9/04 - replacing Tamera Cole

9.  Bidget Taylor - Teacher - Colfax Elementary - effective 8/9/04 - replacing Joyce Michael

 

RETIREMENT

 

1.  Otha Watkins - effective 6/1/04

Mr. Futrell stated that the Board would like to express their sympathy to the Charles Brown family and Mr. Walker stated that the Board would also like to express their sympathy to the Cari Harrison family.

 

Motion was made by Mr. Baxley, seconded by Mr. Futrell and unanimously approved to go into executive session to discuss Chelette vs Grant Parish School Board lawsuit - U.S. District Court - Western Division.

 

Motion was made by Mr. Futrell, seconded by Mr. Deen and unanimously approved the recommendation of the Superintendent to authorize our attorneys to continue to pursue settlement of the Chelette lawsuit as well as completion of the fair labor standards audit.

 

Following a short recess pending the return of District Attorney Jay Lemoine, motion was made by Mr. Deen, seconded by Mr. Futrell and unanimously approved to go back into executive session.

 

The President of the Board brought the meeting back into regular session.

 

Motion was made by Mr. Deen, seconded by Mr. Futrell and unanimously approved to adjourn.

 

/s/Craig A. McCain                        

Craig A. McCain

President

Grant Parish School Board

 

ATTEST:

                                          

Bob W. McLamore

Secretary-Treasurer

Grant Parish School Board

 

kt